Deadlines to remove probation holds approaching
Published: Wednesday, June 6, 2012
Updated: Wednesday, June 6, 2012 01:06
Time is running out for students with GPAs below 2.0 to complete their online probation workshops
The deadline for completion is June 25.
Approximately 20 percent of the student body—1,891 students—was sent an email on April 11 informing them that they were on academic or progress probation and therefore subject to dismissal.
In July 2011, 1,080 students were dismissed.
Progress probation takes effect when a student has enrolled in at least 12 semester units and the percentage of “W”, “I”, “NC,” and “NP” notations reaches or exceeds 50 percent, according to the letter from Lucinda L. Over, Ed.D., dean of counseling programs and services.
Students are placed on academic probation if/when “he/she has attempted a minimum of 12 semester units of work and has a grade point average of less than a “C”.
To be removed from academic probation status, the student must complete an online probation workshop and bring the final “congratulations” page to the clerical staff at the Counseling and Advisement Center.
Students must also raise their accumulated grade point average to a 2.0 or higher, and maintain their higher GPA for two consecutive semesters.
Students recovering from academic probation or dismissal may also be required to enroll in specific courses—such as repeating courses that they previously failed.
If the student fails to recover from academic probation within a time period of two consecutive semesters, he/she is subject to dismissal from the college for the following semester.
Despite completing the probation workshop, students may still be dismissed if his or her grades do not improve by the end of the semester.
If dismissed, students have the option to appeal the decision if they can prove extenuating circumstances with the appropriate paperwork.
“Reinstatement may be granted, denied or postponed according to criteria contained in administrative procedures,” according to the Citrus Community College District Academic Affairs document.
However, the window of opportunity to appeal dismissal has been reduced this year from two weeks to two days: July 18-19.
This change, as well as the change from an on-campus workshop to an online workshop is a result of understaffing in the counseling department.
If a student is dismissed, he or she must sit out at least one full semester before being considered for reinstatement.
They must also see a counselor in October or November to complete a student education plan and petition for reinstatement.
However, according to dean Over, even if a student is dismissed, they will still be able to attend the summer classes they registered for.
Once a student is placed on probation, he or she must complete the required steps to remove a probation hold by June 25 in order to register for fall 2012 classes starting on July 9.
Notification of probation status and the necessary steps to take are sent solely through Citrus College email.
Over urges students to consistently check their Citrus email accounts so that they will not be unpleasantly surprised if and when they are unable to register for the fall semester.
“Imagine not being able to register for just a day, that could mean that you don’t get the classes that you want,” Over said.
Linda Welz, chief information services officer, says that the decline in the number of students being placed on probation is a result of the fact that classes are increasingly more difficult to obtain.
Last year a combined number of 1,912 probation and potential for dismissal notices were sent out.
That was nearly 10 percent of the student body.
This is comparative to this year’s number of 1,891, without factoring in the declining number of non-duplicated students.
“You’re looking at a scarce resource, and I think that people are very serious about their schooling,” Welz said.
“Going through the process of being reinstated was easier than actually deciding to be serious about my education,” said 24-year-old sophomore Ryan Gomez. “It felt like starting from square one.”
The final count of how many students are dismissed and the email notifications of dismissal will be released once spring semester grades are finalized, around July.